Important Considerations for Planning an Outdoor Event

Planning an Outdoor Event

Planning an outdoor event comes with many stresses, such as the weather and local regulations. However, you can plan a successful outdoor event with the right event rentals and early preparation. For example, renting a tent near the Bay Area can provide shade from the sun, protection from rain, or a comfortable area to sit. Read on to learn other considerations and easy solutions for an outdoor event.

The Food

Almost any event will include some sort of food for your guests. You must determine what type of food you wish to serve and how it will be secured in the outdoors. Bring a portable refrigerator or ice cooler to keep your perishables fresh. Ensure the catering equipment and dishware is properly rated for outdoor use as well. If you need any electrical hookups, then check the local regulations for allowance.

The Weather

The weather will be a very important factor during an outdoor event. If you are throwing a large event or trade show, then rent a tent or set up canopy rentals around the area. No matter the weather, this will give your guests some reprieve from the sun, rain, or cold. Keep a backup venue in place in case the weather takes a turn for the worse and you are forced to relocate the event.

The Entertainment

Your event’s entertainment must be able to reach the outdoor venue and be able to perform. For example, a kid’s party might include a jumping castle, but you should check Bay Area parks to see if these large structures are allowed. If your event requires a DJ and audio equipment, then make sure there are electrical setups and the venue is accessible for the DJ to bring his equipment.

The Equipment

No matter what type of outdoor event you plan—whether it is a corporate event, wedding, or trade show—you will need many pieces of equipment. You may require a canopy rental, tables, chairs, and decorations. Your event rental company must be able to reach your outdoor venue to deliver these items on time.