Large Tent Rentals Archives

FAQs About Pipe and Drape

specialevstg on August 21, 2017

Pipe and Drape Systems

If you are planning an event, then pipe and drape systems may play an important role in setting the stage. Pipe and drape systems can be used alongside other rentals, including festival tents and food booths, for everything from corporate events to festival planning in the Bay Area. If you are considering using pipe and drape rentals in your event, here are the answers to some of the questions that are likely to be on your mind.

What are pipe and drape systems?

Pipe and drape systems consist of a series of pipes that are pieced together to hold drapes, in a similar fashion to a curtain rod. The freestanding system can be put in a multitude of locations and can be personalized to meet the needs of your event. Pipe and drape rentals are affordable, which makes them popular for festivals, corporate events, and trade shows.

Where can pipe and drape systems be used?

One of the biggest benefits of pipe and drape rentals is that they can be used in nearly any location. You may wish to use pipe and drapes to create a backdrop for a stage or to make a backdrop for a trade show booth. Pipe and drapes can also be used to close off a private meeting area or to keep products under wraps until you are ready to reveal them during a presentation. If you use short pipe and drape systems, you can use them to create a walkway through the registration area or towards a main stage. You can even use pipe and drapes as simple decorations or to obscure any unsightly wall damage in your venue.

How do I choose pipe and drape systems?

Talk to your pipe and drape rental company about your needs for your event. They can help you select the right heights and colors for your pipe and drape systems and to determine how many systems you need to rent. Keep in mind that your systems can be easily transported during your event, so you can move them to different parts of your venue as needed.

Planning the Perfect Product Launch

specialevstg on July 3, 2017

Product Launches

Product launches are important to showcase a new product or a new company. A launch event gives your guests a great opportunity to experience the product and enjoy a corporate event. You can plan the perfect product launch by using well-paired corporate event rentals in the Bay Area and understanding your target audience. These tips and more will help you to have a successful product launch.

Be Unique to the Product

Do not plan a product launch without considering all aspects of the product you are promoting. Consider all the ways to use the product and market it as part of your launch. For example, a new computer program or smartphone app cannot be launched without your guests having full access to the products. If you are launching a specialty makeup or skincare product, then consider treating your event guests to a mini spa service where they can enjoy the item to its full effects. Take advantage of your product’s uniqueness to have a successful launch event.

Determine Your End Goal

Figure out what you want most out of your product launch. Do you want the media to get the word out, or do you wish to cater directly to your consumers? Understanding the end goal of your event will help ensure the launch is successful and will contribute to the great initial sales of the product. Once you know who the event is for, then you can tailor different aspects of the event correctly. For instance, you may wish to include electrical equipment or extra computer tables in your corporate event rentals.

Find the Right Location

Choose a venue that will enhance your product rather than detract from it. If your product is simple, then you may not wish to overwhelm the event with a high-scale banquet hall or opulent corporate event rentals. The product launch may be best suited in a trade show environment or outside in a Bay Area park. There are countless options available for a launch venue, so take the time to correctly pair one with your product.

A Look at Some Popular Tent Accessories

specialevstg on August 2, 2016

Popular Tent Accessories

You have rented a tent in the Bay Area, but can you think of anything else you need for your special event? Of course, you can! There are a few essential accessories that should come with any large tent rental. These accessories, such as sidewalls and air conditioning units, can keep your guests comfortable and in a better mood during your event. This can positively influence your special event, whether it is a wedding or festival. Check out some popular tent accessories to consider for your event.

Sidewalls

Installing sidewalls is a smart choice, but it can be an aesthetic choice, as well. Sidewalls are typically installed to protect guests or festival-goers from weather or possible pests. There are many options when choosing a sidewall for your party tent rental. You can choose a transparent or mesh sidewall so your guests can enjoy the view outside but remain in comfort. There are also sidewalls with windows built-in or a solid white option.

Doors

In addition to sidewalls, you can also have doors installed in your large outdoor tent. These doors can help define the entrance and exit points, but they are also aesthetically pleasing. Doors typically come in French doors or single-style.

Stage

Though you can install a stage inside or outside of a party tent rental, you will never go wrong by installing one in your event tent. If you have music playing or presentations, then a stage allows a noticeable and easily-accessed area for your guests and speakers to participate. In case your large outdoor tent is installed over grass or dirt, a stage can help minimize dust and make your guests more comfortable.

Air Conditioning or Heating

You will want the option of air conditioning or heating at certain times of the year, especially living in the Bay Area. When you rent a tent and sidewalls, you should consider adding on air conditioning or heating units for the comfort of your guests. The sidewalls and doors will help contain the heated or cooled air, and your guests will be much happier during your event.

Tips for Planning Party Tent Rentals

specialevstg on June 7, 2016

Party Tent Rentals

When you rent a tent in the Bay Area, there are several factors to consider. Party tent rentals come in all shapes, sizes, and even colors. There are also different landscape areas each tent type will work best in. No matter the details of your event, however, there will be a large tent rental that can make it perfect. Here are some of the details you should consider when renting a tent.
Determine the Size of the Event

Once you figure out how many people will be attending your event, then you can look at tent rental options. You must consider the weather, as well. The weather may help you decide if you will need to rent a tent that can accommodate everyone, or if you can get away with a smaller tent just for those that wish to be in the shade.

Scout Out Your Venue

Not only should you consider the size of your event venue, but you should know if there will be an indoor option in addition to the outdoor venue. If the event can only be outdoors, then you must look at the available space. Large tent rentals may not fit in someone’s backyard, but there may be a smaller option available. Your event rental company help you determine the size and type of tent that you will need to cover the venue space and accommodate your guests.

Choose a Tent Size

When it comes to your party tent rentals, you will have a choice between a tension or frame style tent. A tension tent is supported through poles on the edge and middle of the tent. Frame tents are very sturdy options meant for large groups. Depending on the event itself—whether it’s a wedding, convention, or picnic—your rental company may recommend one tent over the other. Thankfully, most tents can be decorated and customized with extra walls, lights, and a dance floor.

What You Need to Know About Wedding Tents

specialevstg on October 20, 2015

The Perfect Addition to Any Wedding

If you’re looking for large tent rentals in the Bay Area for your wedding, you may appreciate some advice. Big tents are the perfect addition to any wedding, as they provide shelter from the sun, wind, and rain for your guests and party rentals. Keep reading to learn more about large tent rentals for your wedding.

Know Your Guest Count Before Choosing a Tent Rental

The most important piece of information to have before picking out a wedding tent rental is the number of guests who will be attending your wedding. You’ll also need to decide what types of table and chair rentals you’ll be using; whether you want a stage inside the tent; and whether you’ll need to include space for a bar, buffet, dance floor, and cocktail tables. This information will help you choose the perfect sized tent to fit all of your guests, equipment, tables, chairs, and stage comfortably. A party rental company should be able to help you calculate the right tent size.

Choose a Tent Type

Tent rentals are available in different styles, as well as different sizes. You can choose the type of tent rental you’d prefer based upon the overall aesthetic you desire, and how many guests you’ll have. A canopy tent or outdoor canopy is small, without sidewalls or an awning, and must be ground-supported. A tension tent has a sculptured top and is supported by center poles and perimeter poles. A frame-supported tent is freestanding and smaller than other tent rentals and must be anchored to the ground with a rope or cable. A clearspan tent has a box-beam framework, making them much roomier than other tent rentals.

Consider Tent Extras

When coordinating your tent rental with a party rental company, ask about tent extras. You can choose furniture rentals, chair covers, a stage, and a dance floor to contribute to the fun of your wedding. You can also pick out wedding linens and tabletop service for your table rentals. Consider other equipment rentals as well, such as space heaters and fans, to keep your wedding guests comfortable.

All about Construction Rentals

specialevstg on September 8, 2015

Construction Rentals

Sometimes, construction projects can take longer than expected or need to get started during cooler months of the year. When this happens, it is essential to provide your employees with adequate protection from the elements. Whether you own a construction company or are working closely with one, you know it is important to stick to building deadlines. Luckily, you have the option to use a large tent rental in the Bay Area to help you get through the harder months. Read on to learn about construction rentals.

Tent rentals can you keep working through the fall and winter months and help you stick to your deadlines. By using tents of various shapes and sizes, your construction company can make your work environment more comfortable, while avoiding missing important deadlines for your clientele. Working with a party rental company in your area to rent big tents is a sure way to help your employees and business thrive in the fall and winter seasons.

Tips for Renting a Big Tent

specialevstg on August 18, 2015

Party Rentals in the Bay Area

If you’re planning a wedding and are looking into party rentals in the Bay Area, consider a large tent rental. While you can try to plan every detail of your big day, you can’t control the weather. A party tent or outdoor canopy can ensure your wedding or wedding reception is fun for everyone, even in wind or rain.

Determine What Size Tent You’ll Need

The number of guests and the nature of your event will impact the size of the tent rental you will need. If you’re using it for a wedding ceremony, you’ll want a tent that’s large enough for the ceremony and seating. If it’s for a wedding reception, you’ll need more space, as you’ll want room for tables, and maybe a stage or dance floor. If your wedding has 150 guests, choose a 30×45 foot tent for the ceremony. For a seated wedding reception or dinner, choose a tent that’s 40×70 feet to accommodate 150 guests.

Choose the Best Type of Tent for Your Event

The two most common types of tent rentals are frame tents and pole tents. Pole tents have swooping roofs and must be staked into the ground. Your venue may not allow or be able to accommodate tent stakes. Frame tents can be erected on any type of surface. They also give you more flexibility as to the shape and size of the space, as you can connect more than one frame tent together.

Consider Including Tent Extras

Most party rental companies offer tent extras with their tent rentals. Some of these extras are necessary; for instance, if you rent a frame tent, you’ll want a tent liner on the inside to hide the tent frame. Your tent walls can be solid, clear, fabric, or cathedral—meaning that they have windows. For the floor, you can just use the ground, or opt for actual flooring, which is ideal if you want a dance floor. There are even tent heaters and coolers that you can use, depending on the weather.